This guidebook illustrates and informs the university community of the guidelines and recommendations that have been developed to ensure a safe environment as we return to campus.

For questions, contact [email protected]

Guidelines for Capital Project Design Implementation
This guide provides architects and engineers on contract to Northeastern University with design standards for capital projects at the Boston Campus as well as throughout the University’s Global Network. These standards provide a baseline of expectations regarding architectural and engineering requirements for University facilities.

Sustainable Practices and Operations Guideline
This guideline was developed to help institute practices that reduce waste, and minimize environmental impacts.

Carpentry Standards
This document was developed to help provide institute standards regarding carpentry.

Project Closeout Requirements
This document is a resource for project managers, architects, engineers, and contractors working on Northeastern University construction and renovation projects to convey the requirements for project closeout documentation, and provide standards for creating and delivering documentation at the close of Northeastern University projects.

Northeastern University Insurance Requirements
Northeastern University requires insurance for outside contractors and consultants.

Architectural & Engineering
For all A/E services from Assessments, and Conceptual Design through Construction Administration.

General Construction
For lump sum general construction projects under $3 million.

Construction Manager
CM at Risk Projects with a Guaranteed Maximum Price.

Professional Services
Non-design professional services such as materials testing, owner’s project representation, and commissioning.

Service and Maintenance
For some trade and maintenance services.

Other Campus-Wide Templates
Facilities uses other Northeastern University campus-wide agreements maintained on the Office of General Counsel’s website.

Request for Qualifications – General Contractors
If you are interested in submitting qualifications, for general construction please respond in accordance with the following instructions in this RFQ.

Request for Qualifications – Trade Contractors
If you are a local trade contracting firm and are interested in submitting qualifications, please respond in accordance with the following instructions in this RFQ.

Vendor Smoke Free Campus Policy
The University has concluded that a smoke-free campus is consistent with the University’s mission and purpose; will promote individual and community health; and will recognize employees’ right to work in a smoke-free workplace.

Sign Shop Price List

The link above details our current prices and applicable rush fees.  To avoid a rush fee, please place your order at least 10 business days prior to your desired due date.  Weekends and University recognized holidays are not business days.  We accept orders as early as six weeks before your event date.  Orders submitted for events more than six weeks away will be canceled.

After the order is complete, you will receive a copy of your receipt via e-mail.  Receipts are sent on the 15th of each month.  You will have 10 days to review the receipt for errors before your account automatically is charged on the 25th.  Full details will be provided with each order.

Nameplate Price List

Nameplates are the signs outside of office doors indicating the occupant(s) or department.  Nameplates are simply vinyl letters applied to a plate and our shop is responsible for carrying out your request to change that text.  Please allow our team to do this work.  If you rip a plate o the wall yourself and it causes damage to the wall, you are responsible for a $50 patch/paint repair fee.

Please visit the How to Place an Order page for more information on how to submit a nameplate request.  If the order is incorrect, you will be charged an additional fee and it will take more time for us to make a second trip.

Receipts will not be sent for nameplates.  You will have a copy of the work request, a notification when it is complete, and an automatic charge to the budget number you provided.  Please use the price list above as your backup to validate any charges.  If you feel you were charged incorrectly, please reach out to us at [email protected].

This policy clarifies eligibility for and use of Northeastern University issued Husky Cards. The Northeastern Husky Card is the official identification card of the university. 

If you are a student, you can access the Husky Card Preferences (aka Husky Card Center) by logging into your Student Hub, going to the ” Resources” tab, and searching for Husky Card.

If you are a faculty or a staff member, you can access the Husky Card Center through your Employee Hub by going to the “Resources” tab and searching for Husky Card.

• To access a door, present your NUID or registered smart phone to the keypad reader on the lock*
  
• For doors that also require a PIN the lock prompts a “red and green” flash 
• PIN numbers are 4-digits and by default are set to MMDD (month-month-day-day) of the user’s birth date 
• Enter the(#) symbol after your PIN 

(*) – NU reserves the right to disable mobile reader access as necessary. For further assistance please contact your NU Administrator, Residential Life or [email protected].   

This policy serves as the framework by which keys/cards to University buildings will be issued, monitored, and maintained. It is intended to allow the University to establish a recorded chain of custody for all keys/cards issued, restore physical security in a timely manner whenever key/card control has been compromised, and avoid potentially significant costs due to theft, vandalism, or excessive rekeying of locks. 

Only authorized persons may be given entry access to buildings and locked spaces on the University campuses. To obtain keys for entry access, an Access Request Form must be completed and signed by an appropriate authorizer. Access Request Forms can be accessed through the Work Request System located in Employee Hub under Resources.

Contractors working for the University requiring access to the campus buildings should consult their Facilities contact regarding the Keytrack process. Please note that valid photo ID is required when requesting keys from the Facilities Customer Service. For further questions regarding the Keytrack Process, please email [email protected].

Contractor Keytrack Information
Contractors whose work requires them to check out keys directly for Northeastern University buildings must complete and submit this form.

Vendor Smoke Free Campus Policy
The University has concluded that a smoke-free campus is consistent with the University’s mission and purpose; will promote individual and community health; and will recognize employees’ right to work in a smoke-free workplace.

Add/Remove/Modify Contractor Form
To add, remove or modify a contractor in the keytrack system, please fill out this form and send it to [email protected]

Certificate of Insurance Requirements
Northeastern University requires insurance for outside contractors and consultants.

Policy on Background Checks for Contractors and Vendors
This policy applies to all contractors that provide services to or conduct work at the University, on any of its campuses, in residence halls, athletic facilities and/or the University Health & Counseling Services. 

Contractor and Vendor Background Check Certification
Acknowledgement of the obligation as a contractor/vendor of Northeastern University to conduct criminal background checks as outlined in the Policy. 

Sponsored accounts provide customized access to Northeastern’s online resources (based on a sponsor approval) to individuals who have temporary or variable associations with the university such as vendors, contractors, consultants, people whose official employment has ended but who are hired as contractors or consultants, and graduate students and students employed by a university department.

Asset Disposition Form

Finance requires all assets to go through the asset disposition process, even if the items are not capital assets.  This includes computers, monitors, laptops, tablets, phones, printers, scanners, fax machines, audio/visual equipment, and lab equipment.  Once the form is submitted, the Requestor’s supervisor will receive an automated email to approve the request, and then the form will be reviewed by OIS and Accounting. 

After the review process, a work request will be automatically generated authorizing Facilities to collect the equipment for recycling/disposal.  The Requestor does not need to submit a work request and does not need to contact OIS to coordinate the collection or arrange for data to be wiped.  All items picked up by Facilities are temporarily stored in a secure (locked) area until collected by our vendor.  Our vendor wipes all data-bearing items and provides evidence to the University documenting the data destruction process.

• Tip #1: Do you have multiple items for collection?  It is acceptable to prepare a separate listing of the assets and then upload that file as an attachment to the asset disposition form rather than listing each item individually on the form.
• Tip #2: Do you need a hamper to temporarily store your electronic items pending collection?  You can submit a work request to Recycling to have one or more hampers delivered for temporary use.  Once the asset disposition process is completed, we will return to remove the hampers and the items.
• Tip #3: Peripheral items can also be accepted for electronic recycling, including keyboards, mice, speakers, cords, and cables.  Please help us recycle these items by keeping them separate from trash.

Don’t throw out your used toner and ink jet and toner cartridges!  Recycling them is easy at Northeastern, just follow the steps below:

• Remove new cartridge from the box, and place the used cartridge in the box
• Remove and recycle any return address labels you find inside the box
• Download the recycle ink and toner cartridges label HERE
• Attach the label to the box and tape up the box
• Leave the box in your usual pick-up area for mail services

Alternatively, you have spent inkjet and toner cartridges picked up by submitting a Work Request 

Northeastern University Update on Sustainability 2005 – 2025
This brief booklet summarizes the university’s commitment to sustainability, our achievements to date, and outlines goals for the next ten years.

Guideline for Capital Project Design & Implementation
This document describes the guidelines pertaining to implementation of the university’s capital program to convey information regarding university preferences, practices, and purchases for design, construction, and related projects. The NU project team is responsible for working with consultants to confirm the extent to which each project can best meet these guidelines.

Northeastern Design Standards
This document is a resource for managers, architects, engineers and contractors working on Northeastern University construction and renovation projects.  Sustainability resources on Energy Efficiency, Water Consumption, and Waste Removal can be found on Page 21.

Sustainable Practices and Operations Guideline
This guideline was developed to help institute practices that reduce waste, and minimize environmental impacts.

Sustainable Action Plan: Roadmap towards Carbon Neutrality
As part of its 2007 signatory commitment to the American College and University Presidents Climate Commitment (ACUPCC), NU adopted two new policies that are being implemented.

Frequently Asked Questions
For a list of frequently asked questions regarding sustainability at Northeastern. 

MEP Standards
TBD